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Welcome to the Valley Gateway Council of PTAs!

If you are a new officer, check out the latest edition of 31st District's Valley Views for some ideas on what to do to prepare for Back to School!:

http://31stdistptsa.org/new-issue-of-valley-views-available-july-2019/

You can find other resources on our "Leader Resources" Tab.

Council Meetings are held at various unit schools on the 4th Monday of every month, unless otherwise noted on the calendar below. The calendar takes into account holidays, vacations, and the end of the school year.  

Dinner begins at 6:30 p.m. All meetings begin at 7 p.m. You are welcome to bring your child(ren) if needed.
 
PLEASE MAKE NOTE OF THE FOLLOWING DATES! It is VERY IMPORTANT that 2 representatives from your unit attends these meetings. Feel free to bring other board members with you - there's lot of information to share and learn! 
2019-2020 Meeting Calendar 
 
September - Date TBD - Location TBD
Agenda Includes: Reflections, Planning your year, Q&A
 
  • Be sure to bring:
    • Remittance check for memberships [at least 30 members for "Ready, set, remit" award] made out to "Valley Gateway Council" along with a Unit Remittance Form.
      (
      http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
    • Remittance check(s) for Council assessment fee of $30, District assessment of $60, donation of $10 for membership basket, and Insurance premium of $232.00. This can be in one check for $323 or several checks (whatever your preference) made out to "Valley Gateway Council" along with a Unit Remittance Form.
    • Signed copy of budget for 2019-2020 approved by board and association.
    • End-Year Audit for fiscal year 18-19, End-Year Financial Statement 7-1-18 to 6-30-19 approved by association.
    • A Treasurer's report that shows a period from 7/1/19 to Some later date.
    • Complete a monthly President's Report and bring it with you or email it back... 
October TBD - Location TBD
Agenda Includes: Planning for Reflections Gala, Taxes, Q&A
 
  • Be sure to bring any membership remittances and pay any overdue assessments, insurance. Checks made out to "Valley Gateway Council" along with a Unit Remittance Form.
    (
    http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
  • If you didn't do it last month, bring copies of End-Year Audit, End-Year Financial Statement approved by association! And if you have it a signed copy of budget for 2019-20 approved by board and association.
  • Treasurer's report.
  • Completed monthly President's Report .
November - Date TBD - Location TBD
 Agenda Includes: Audit, Workers' Comp Form, Nominating Committees/planning for your election, Q&A!
 
  • Be sure to bring any membership remittances and pay any overdue assessments, insurance. Checks made out to "Valley Gateway Council" along with a Unit Remittance Form(http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
    • If you didn't do it last month, bring copies of End-Year Audit, End-Year Financial Statement approved by association! And if you have it a signed copy of budget approved by board and association.
    • Be sure to bring a copy of your taxes or copy of extension!
    • Be sure to turn in Workers' Comp Form (due Jan. 10th) or you will have to mail it because we won't have another interim meeting!
    • Treasurer's Report
    • Completed monthly President's Report .
January - Date TBD - Location TBD
Agenda Includes:  Discuss Unit nominating committee/elections; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are due (SEE NOVEMBER)! 
  • Treasurer's Report
  • Completed monthly President's Report .
February - Date TBD - Location TBD
Agenda Includes: Unit Elections; Spring Membership Drives; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Start thinking about applying for awards, teacher/volunteer appreciation, and preparing for Historian Report
  • Treasurer's Report
  • Completed monthly President's Report .
 
March - Date TBD - Location TBD
Agenda Includes: Awards dinner & Convention, Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Turn in Historian Reports
  • Treasurer's Report
  • Completed monthly President's Report .
April 22 - Date TBD - Location TBD
Agenda Includes: Awards dinner & Convention; Transitioning new boards; Working on a proposed unit budget /calendar of programs & fundraisers; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Treasurer's Report
  • Completed monthly President's Report .
  • Be sure to turn in New Officer Contact Lists
May TBD - Location TBD
Agenda Includes: Report from Convention; VGC Proposed budget; VGC Proposed programs ; Training new officers; End-year Audit; Make the most of the summer; Q&A!
 
  • Be sure to bring any FINAL membership remittances and copies of any other forms that are due, including New Officer Lists!
  • Treasurer's Report
  • Completely Monthly President's Report
  • Be sure to turn in New Officer Contact Lists