Welcome to the Valley Gateway Council of PTAs!

If you are a new officer, check out the latest edition of 31st District's Valley Views for some ideas on what to do to prepare for Back to School!:

http://31stdistptsa.org/new-issue-of-valley-views-available-july-2019/

You can find other resources on our "Leader Resources" Tab.

Council Meetings are held at various unit schools on the 4th Monday of every month, unless otherwise noted on the calendar below. The calendar takes into account holidays, vacations, and the end of the school year.  

Dinner begins at 6:00 p.m. All meetings begin at 6:30 p.m.
You are welcome to bring your child(ren) if needed.
 
PLEASE MAKE NOTE OF THE FOLLOWING DATES! It is VERY IMPORTANT that 2 representatives from your unit attends these meetings. Feel free to bring other board members with you - there's lot of information to share and learn! 
 
2019-2020 Meeting Calendar 
 
NEXT MEETING
November 18  - Toluca Lake Elementary School (3rd Monday)
4840 Cahuenga Blvd.
North Hollywood, CA 91601
 
Agenda Includes: Audit, Workers' Comp Form, Nominating Committees/planning for your election, Q&A!
 
  • Be sure to bring any membership remittances and pay any overdue assessments, insurance. Checks made out to "Valley Gateway Council" along with a Unit Remittance Form(http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
    • If you didn't do it last month, bring copies of End-Year Audit, End-Year Financial Statement approved by association! And if you have it a signed copy of budget approved by board and association.
    • Be sure to bring a copy of your taxes or copy of extension!
    • Be sure to turn in Workers' Comp Form (due Jan. 10th) or you will have to mail it because we won't have another interim meeting!
    • Treasurer's Report
    • Complete an online President's Report
January 27 - Colfax Charter Elementary School
11724 Addison St.
Valley Village, CA 91607
 
Agenda Includes:  Discuss Unit nominating committee/elections; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are due (SEE NOVEMBER)! 
  • Treasurer's Report
  • Complete an online President's Report
February 24 - Fair Ave. Elementary School
6501 Fair Ave.
North Hollywood, CA 91606
 
Agenda Includes: Unit Elections; Spring Membership Drives; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Start thinking about applying for awards, teacher/volunteer appreciation, and preparing for Historian Report
  • Treasurer's Report
  • Complete an online President's Report
 
March 23 - Monlux Elementary School
6051 Bellaire Ave.
North Hollywood, CA 91606
 
Agenda Includes: Awards dinner & Convention, Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Turn in Historian Reports
  • Treasurer's Report
  • Complete an online President's Report
April 27 - Erwin Street Elementary School
13400 Erwin St.
Van Nuys, CA 91401
 
Agenda Includes: Awards dinner & Convention; Transitioning new boards; Working on a proposed unit budget /calendar of programs & fundraisers; Q&A!
 
  • Be sure to bring any membership remittances and copies of any other forms that are overdue! 
  • Treasurer's Report
  • Complete an online President's Report
  • Be sure to turn in New Officer Contact Lists
May 18 - Chandler Elementary School  (3rd Monday)
14030 Weddington St.
Sherman Oaks, CA 91401
 
Agenda Includes: Report from Convention; VGC Proposed budget; VGC Proposed programs ; Training new officers; End-year Audit; Make the most of the summer; Q&A!
 
  • Be sure to bring any FINAL membership remittances and copies of any other forms that are due, including New Officer Lists!
  • Treasurer's Report
  • Complete an online President's Report
  • Be sure to turn in New Officer Contact Lists
 
 
 
 
 
 
 
2019-2020 COMPLETED MEETINGS
 
August 26, 2019 - Rio Vista Elementary School
 
Agenda Includes: Treasurer timeline, preliminary board training, district training opportunities, Treasurer report, end year report and budget for VGC, upcoming events, and more!

TOTEM: Please finish setting up TOTEM online membership system! It’s just five easy steps and can take less than 10 minutes.  

If you are starting to plan your year (and your should be) you can visit THIS SITE to check on your events that you have submitted to LAUSD for approval. Make sure you get those forms into 31st District Office for approval before you send them into LAUSD!
 
Other things for Units to be working on right now:
  • Change the singers on your bank account(s).
  • Review your Bylaws. Your Unit’s Bylaws are like a constitution – it’s the controlling governing document. 
  • Know who is going to prepare certain documents that will be needed soon. Once the fiscal year ends on June 30, there are several documents that can be prepared.
    • End-of-Year audit 
    • Tax Returns are November 15.  More info to come.
    • Annual Financial Report
    • Budget for the upcoming year

Complete a monthly President's Report and bring it with you or email it back.

September 23, 2019 - Dixie Canyon Elementary School
4220 Dixie Canyon Ave
Sherman Oaks, CA 91423

Agenda Includes: Reflections, Planning your year, Q&A
 

FOR MEETING:

  • Like/Follow our new Facebook Page!
  • Complete an online President's Report  
  • Complete an online Annual Unit Financial Check-In
  • Bring school supply donation(s) for our VGC Membership Basket!!
  • Bring any of thse you have completed:

    • Signed copy of budget for 2019-2020 approved by board and association.

    • End-Year Audit for fiscal year 18-19 adopted by association

    • End-Year Financial Statement 7-1-18 to 6-30-19 approved by association.

    • A Treasurer's report that shows a period from 7/1/19 to Some later date.

  • BRING CHECK(S) for the following:

    • Remittance check for cash/check memberships if you have any  made out to "Valley Gateway Council" along with a Unit Remittance Form.
      (
      http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)  
      [Units need at least 30 total members (online,cash/check) for "Ready, set, remit" award]
    • Remittance check(s) for
      • Council assessment fee of $40
      • District assessment of $60
      • Insurance premium of $232.00.
      • This can be in one check for $332 or several checks (whatever your preference) made out to "Valley Gateway Council" along with a Unit Remittance Form
October 28 - Carpenter Community Charter Elementary School
3909 Carpenter Avenue
Studio City, CA  91604
 
Agenda Includes: Reflections Gala, Taxes, Q&A
 
  • Be sure to bring any membership remittances and pay any overdue assessments, insurance. Checks made out to "Valley Gateway Council" along with a Unit Remittance Form.
    (
    http://downloads.capta.org/toolkit/forms/UnitRemittanceForm.pdf)
  • If you didn't do it last month, bring copies of End-Year Audit, End-Year Financial Statement approved by association! And if you have it a signed copy of budget for 2019-20 approved by board and association.
  • Treasurer's report.
  • Complete an online President's Report.